Administrative Business Lead, Fundamental Equities

About this role

Business Unit Overview:

Fundamental Equities (FE) sits within BlackRock’s Portfolio Management Group (PMG), which encompasses Fundamental and Systematic investing across Fixed Income, Equities and Multi-Asset Strategies.   

The FE business is a key division at BlackRock with over $300bn of assets under management, across 100+ strategies and over 200+ investment professionals. FE teams use traditional analytics to pick stocks and assemble coherent, deliberate and diversified portfolios. Through cutting edge technology, sophisticated models and embedded research, our investment management approach provides outstanding performance for our clients and is an important part of the BlackRock brand.

Your role and impact:

You will partner closely with Fundamental Equities (FE) AMRS ExCo Members and Senior Portfolio Managers managing their complex administrative and business support needs. You are a self-starter with excellent anticipation and problem-solving skills who has high accountability, strong communication skills and the ability to operate independently.

Your responsibilities:

Administrative Support:

• Complex diary management, accommodating different time zones seamlessly.

• Maintenance of dynamic schedule. Arranging meetings and ensuring the manager arrives at meetings on time and prepared.

Travel Logistics:

• Strategically coordinating robust international and domestic travel. Mapping out and organizing airline reservations, hotel accommodations, car rental reservations, and other official documentation when needed.

• Process and track expense reports and reimbursements using the Concur system.

Strategic Coordination and Calibration:

• Anticipate and collate necessary documentation and contextual briefings ahead of meetings ensuring the executives are prepared and prepped in advance of all meetings on their agenda.

Communications and Collaboration:

• Serving as the initial point of contact to external stakeholders; including meeting and greeting clients, coordinating conference rooms and refreshments, and managing incoming and outgoing communications in a professional and timely manner.

• Confidently and competently correspond with a range of internal stakeholders including Executive management offices and senior members of staff.

• Collaborating closely with various teams across the firm in the coordination of multi-group, large-scale meetings, for example: weekly ExCo meetings, off-sites, etc. Oversee production of quarterly town halls.

Project Assistance:

• Production of presentations, reports, and documentation where needed.

• Supporting projects on an ad-hoc basis.

Core administration:

• Demonstrating thoughtful management of leader’s time against priorities and ensuring that they are prepared for meetings, including making recommendation to leaders regarding prioritization, delegation and organization.

• Coordinating business travel with awareness of potential conflicts; processing the relevant expenses in line with company policy.

• Taking ownership of key deliverables and structuring work to achieve goals; seeing the big picture and understanding the long-term impacts.

• Maintaining and leveraging a broad network of contacts; effectively communicate and partner with internal stakeholders to achieve goals; serve as key point of contact for internal and external stakeholders.

• Acting as a “Subject Matter Expert” on technology capabilities and BlackRock policies and procedures; adopting to change and directing others on new best practices, tools, processes, etc.

• Leading new initiatives and proactively driving action.

• Understanding the rhythm of business of the executive office/team, adjusting scheduling according to business priorities.

• Coaching and developing Administrative Talent for the future.

• Orchestrating large meetings, townhall events and off-sites, managing all planning details and coordination.

Skills & behaviors:

• A minimum of 7 years of related administrative experience.

• The ability to exercise discretion and independent judgement, comfortable operating with ambiguity.

• The ability to make decisions and act quickly when information is limited; can assess the criticality of potential risks, prioritize and escalate appropriately.

• Excellent communication skills (written and verbal), active listening skills and the ability to recognize different views to help build consensus.

• A deep understanding of big picture goals and how to prioritize effectively to achieve them.

• The desire to gain a deeper understanding of technology and processes and the ability to educate others.

• An ability to lead by example, model and inspire the highest ethical standard, and serve as a role model for Administrative Professionals and others.

For New York, NY Only the salary range for this position is USD$104,500.00 - USD$200,000.00 . Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees, and we evaluate qualified applicants without regard to race, creed, color, national origin, sex (including pregnancy and gender identity/expression), sexual orientation, age, ancestry, physical or mental disability, marital status, political affiliation, religion, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. View the EEOC’s Know Your Rights poster and its supplement and the pay transparency statement.

BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process, please email Disability.Assistance@blackrock.com. All requests are treated in line with our privacy policy.

BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.