Administrative Assistant - Switzerland

About this role

BlackRock Switzerland is seeking a highly experienced, proactive, and service-oriented Administrative Assistant to simultaneously support three senior leaders: the Country Head Switzerland, the Chairwoman Switzerland, and the Head of Institutional Capital Formation (ICF) Europe & Africa. This is a pivotal role for a seasoned professional who thrives in a fast-paced, international environment, demonstrates exceptional multitasking and prioritization skills, and is passionate about delivering excellence at the executive level.

Key responsibilities include:

• Provide high-level administrative support to three senior executives simultaneously — the Country Manager, Chairwoman, and Head ICF — requiring exceptional multitasking, prioritization, and coordination skills
• Independently own, coordinate, and manage three complex calendars, ensuring seamless scheduling across time zones and functions while proactively prioritizing meetings, deadlines, and time-sensitive tasks
• Organize and oversee logistics for high-impact internal and external meetings and events, including Executive Committee meetings, Town Halls, offsites, and client engagements
• Manage the Country Manager’s speaking engagement schedule
• Plan and coordinate extensive domestic and international travel for all three executives, including last-minute changes and multi-leg itineraries
• Monitor and manage the inboxes of the Country Manager and Head of ICF with utmost professionalism and discretion, ensuring critical items are flagged and followed up on promptly and appropriately
• Handle all travel and expense reporting with accuracy and discretion
• Provide on-the-ground support for visiting senior executives as needed
• Build strong working relationships with administrative peers internally and externally across Switzerland, EMEA, and the US, sharing best practices and driving consistency
• Support the Country Management Team with ad-hoc tasks, demonstrating flexibility and initiative

Knowledge/Experience/Skills/Competencies:

• Proven track record of minimum of 10 years’ experience as an Administrative Assistant in an international setting, ideally within the financial industry, supporting senior executives at the C-suite level
• Exceptional multitasking skills, with the ability to work independently and efficiently
• Skilled in navigating high-volume workloads while maintaining Meticulous attention to detail
• Proactive, flexible, and highly motivated with a strong sense of initiative
• Excellent administrative, organizational, and communication skills
• Fluency in both German and English (written and spoken)
• Attention to detail and accuracy
• Strong team player with excellent interpersonal skills
• Absolute discretion and sound judgment in handling confidential information
• Technologically proficient, with advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with Workday and CRM systems

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity Employer.  We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.