Executive Assistant, GIP Investor Relations Team

About this role

Investor Relations Executive Assistant

Job Summary:

Global Infrastructure Partners is seeking an Executive Assistant to work with a team of professionals within our Investor Relations team. We are looking for an individual with an events background who is technically savvy, proactive, possesses strong communication skills, and is diligent. The candidate should also be learning agile, detail oriented, and have a strong work ethic.

Key Responsibilities:

Meeting Scheduling and Preparation

• Manage calendars and coordinate high volume scheduling with internal and external stakeholders, including the Firm’s investors (roadshows, due diligence agendas, etc.), noting importance of syncing with Salesforce
• Maintain IR Roadshow Tracker along with the other EAs across the IR team
• Book domestic and international travel, including itinerary, visa, preparation, etc.
• Manage emails and collaborate with reception on organizing conference room logistics
• Compile materials and prepare presentations for roadshows and onsite client meetings

Expenses

• Compile receipts and prepare expense reports in a timely manner

Salesforce

• Develop understanding of how Salesforce is used – links to meeting scheduling and investor contacts for meetings
• Review Scheduled Meetings Report and other ad hoc reports as needed

Misc.

• Develop relationships and work collaboratively across EAs in investment team and other counterparties
• Assist with special ad-hoc projects and events such as the Annual Investor Conference
• Back-up other members of the administrative team as needed
• Develop understanding of GIP / team / funds

Minimum Qualifications:

• 3+ years’ experience in a corporate office environment, supporting a senior team
• Minimum 2 years of progressive administrative experience in a fast paced, high energy environment
• Excellent communication skills, both written and verbal
• Technology savvy
• Advanced level of proficiency in Microsoft Office to include Word, PowerPoint, Excel
• Creative problem solver and ability to influence/facilitate results
• Exceptional organizational skills and attention to detail
• Ability to interact with senior level executives and establish rapport with all levels of staff
• Excellent relationship building and management skills
• Strong, proven ability to work with others, especially across team boundaries
• Proficient in handling domestic and international travel, meeting planning, scheduling and logistics
• Learning agile and exhibits a positive and professional attitude.
• Exercises good judgment with confidential matters
• Exceptional ability to collaborate in a team environment, while taking ownership of individual results
• Accuracy and thoroughness in executing projects, procedures, and work output
• Ability to manage multiple, diverse projects in a fast-paced environment
• Ability to take feedback well and willing to learn

For New York, NY Only the salary range for this position is USD$90,000.00 - USD$130,000.00 which is the equivalent of USD$43.27 - USD$62.50 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees, and we evaluate qualified applicants without regard to race, creed, color, national origin, sex (including pregnancy and gender identity/expression), sexual orientation, age, ancestry, physical or mental disability, marital status, political affiliation, religion, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. View the EEOC’s Know Your Rights poster and its supplement and the pay transparency statement.

BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process, please email Disability.Assistance@blackrock.com. All requests are treated in line with our privacy policy.

BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.