Administrative Assistant, Mexico City

About this role

Responsibilities

We are looking for an enthusiastic, keen individual for a team administration role within a fast-paced, dynamic team.  This role would suit someone who is a quick-learner, able to prioritize, respond quickly, is able to multi-task and thrives in a busy environment. The core responsibilities will be:

• Responsible for administrating executive management meetings on behalf of manager; maintain agenda, schedule meetings, take minutes and track follow-up items when necessary
• Plan, coordinate and lead special projects including coordinating organizational activities and large-scale events such as town halls, leadership offsites or social events
• Partner with other administrative assistants on the ETF & Index Investments team to ensure cross-region collaboration and support
• Completes ad-hoc administrative requests in a timely and thorough manner
• Coordinate travel arrangements and process monthly expense reports using Concur
• Understands organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed
• Manages tasks proactively and efficiently to ensure seamless coverage for all supported staff
• Adapts well to changing plans and priorities; deals comfortably with ambiguity
• Act as a gatekeeper; consistently demonstrates solid understanding of priorities and proactively manages calendars across multiple time-zones 
• Ability to professionally interact with senior leaders and anticipate their needs
• Effectively builds relationships across the organization and with our partners, in a cordial and professional manner, consistently looks for new ideas to further develop working relationships and seeks opportunities to partner with colleagues throughout the firm

Qualifications

• Ability to perform in a fast-paced environment, multitask and interact with senior management in a professional and positive manner under highly demanding conditions
• Ability to leverage technology to drive better processes through effective adoption and utilization
• Excellent analytical, interpersonal, communication (written and verbal) and organizational skills
• 6+ years of administrative experience, preferably at a large global organization in the financial services industry
• Demonstrates sound judgment and ability to reach decisions independently; focused on understanding the bigger picture – i.e., results oriented, rather than task oriented
• Desire and ability to provide outstanding service to internal and external clients
• Maintains focus with sense of urgency, while upholding respect for others
• Adapts well to changing plans and priorities; deals comfortably with ambiguity
• Proven ability to manage competing priorities and meet tight deadlines
• Excellent communication skills (written and verbal)
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook, etc.)
• A high level of attention to detail
• Discretion in dealing with confidential information in all aspects of work
• Bachelor’s degree is strongly preferred

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity Employer.  We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.

BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.