HR Administrative Assistant

About this role

The firm’s HR function is at the leading edge in diversity (we represent over 30 nationalities and speak more than 45 languages) and effectiveness, and we’re looking for a talented colleague to join as an HR Administrative Assistant for the EMEA HR team.

The role is part of EMEA HR team that spans key operational parts of HR, including contactHR (the first point of inquiry for the majority colleague’s in BlackRock), Talent Acquisition Operations, Compensation Operations (including Payroll), Employee Relations Operations, Talent Mobility, HR Business Partnering, Talent Acquisition and Talent Management. These teams have the accountability for flawless HR delivery to clients in the EMEA region (and beyond). The EMEA region account for circa 4500 staff (and circa 5000 post the integration of the eFront) across 20 countries.

The role will support senior HR colleagues from across the EMEA region (predominantly based in London) providing virtual support in areas of administrative support, supporting in arrangements for some travel, expenses, scheduling key meetings and other key organizational activities.

Responsibilities:

• Manage the calendars and schedules of the teams’ leaders, ensuring they are well-prepared for meetings and events
• Coordinate travel arrangements, expense reports, and visa applications for the senior leaders and the team
• Organise the itineraries of visitors, co-ordinate conference rooms and materials.
• Meeting and event preparation and organization across multiple locations.
• Perform ad hoc project work and provide additional assistance to teams as required

Tenure / Experience requirements:

• 2 years of of experience as a personal assistant, executive assistant, or a similar role in a fast-paced and dynamic environment
• Experience in a role in a multi-national organization
• Experience in managing events, business trips, or personal expenses
• Supporting a group of directors in a remote setting is not required but preferred

Core skills required:

• Superior skills in MS Word, Outlook, Excel and PowerPoint
• Strong analytical, interpersonal and communication skills
• Excellent organization skills, detail orientated and time management
• Absolute discretion and appropriate handling of highly sensitive information essential
• Self-starter with ability to work independently, anticipate needs and make sound decisions with minimal direction
• Ability to handle multiple concurrent assignments with high degree of accuracy and meet deadlines in high pressure environment
• Ability to work in a team environment and be proactive in assisting others as needed
• High level of English is a must

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity Employer.  We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.