Administrative Business Coordinator

About this role

BlackRock is recruiting for a dynamic Administrative Assistant for the Global Trading group. This position is based in our London office. The role reports into the Global Trading as well as other senior leaders in London. We are looking for a great teammate with a positive attitude, deeply motivated, has an interest to keep learning and growing, as well as being very organized.

Key Responsibilities:

• Calendar management and administration for senior leaders, including the complex coordination of meetings and video conferences with multiple participants across global time zones
• Organize and handle logistics for internal/external meetings, team events, strategy sessions, and conferences (securing conference rooms, placing catering orders, registering guests and ordering office supplies)
• Ability to demonstrate flexibility and problem-solving skills to adjust and prioritize schedules based on last-minute changes
• Provide support in the organization and compilation of materials for various committees and meetings

• Anticipate necessary background material ensuring team members have everything they need in advance of their meetings including a detailed travel itinerary, air, hotel, cars, directions, presentation books, verified meeting addresses, contact information, etc.

• Use Microsoft Word, Excel, and PowerPoint to produce presentations and regular reporting responsibilities
• Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required) using Concur
• Processing Gifts & Entertainment records and Expenses using Concur and G&E System
• Provide back-up coverage for team members; Represent the team by greeting visitors and guests and answering multiple phone lines
• Build and maintain good business relationships with executives and administrative staff across the organization

Core Skills:

• Proficient in MS Outlook, Word, Excel, Outlook and PowerPoint
• Comfortable with using these tools to capture data
• Experience in administration and calendar management in a fast-paced environment
• Excellent organizational skills and time management, while maintaining a detail orientated approach
• Proficiency working with automated expense tracking and online travel; experience using Concur preferred
• Ability to multi-task, prioritize tight deadlines and flexibility to meet workload
• Self-starter with ability to work independently, anticipate needs and make sound decisions with minimal direction
• An effective team player, able to thrive and work with senior management under highly demanding conditions and partner with other Assistants
• Excellent verbal, written and interpersonal skills
• Absolute discretion and appropriate handling of highly sensitive and confidential information alongside demonstrating the highest standard of conduct, performance, and business ethics
• Capability to work in partnership in a team environment and to dedicatedly assist others as needed
• Experience in financial services supporting senior management preferred, but not required

You have:

• Bachelor’s degree
• 3+ years of professional / corporate or administrative experience preferred
• Experience in roles that work with external clients and executive management
• Experience in a dynamic corporate environment and experience in the financial services industry is a plus

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity Employer.  We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.